Description

External Applicant Instructions

• Please upload your resume/CV for automatic population of information to your Kean application.
• Your contact information, work experience and education will be automatically filled in. Please review all fields - you will need to verify that the data is accurate.
• In the "My Experience" section, you will find a resume/CV upload option where you can submit your cover letter and any other supporting documents you may wish to submit.

Office of the President

Confidential Secretary

Reporting to the Executive Assistant to the President, the Confidential Secretary performs challenging secretarial and clerical duties for the Office of the President; directly supports the Executive Assistant; serves as a primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President and its related programs and services; and performs other related work as required. This position entails a high degree of responsibility and use of discretion and independent judgement. The Confidential Secretary role requires a strong commitment to customer service, excellent communication skills and the ability to handle sensitive and confidential information with discretion, accuracy and care. This position requires travel and a flexible schedule including evening and weekend hours.

Qualifications: Bachelor's degree from an accredited college and at least four years of administrative and office management experience is required. An equivalent combination of education and/or experience may be substituted for the Bachelor's degree requirement as determined by the University. Candidate must be proficient in all Microsoft Office products including, but not limited to: Access, Excel, Word, Teams and Outlook; and have experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping and/or report writing principles and practices. Bilingual in Spanish and knowledge of accounting budget systems such as Ellucian is preferred. Candidate must have excellent oral and written communication skills.

The deadline for applications is January 30, 2026. Please submit your cover letter, resume/CV and contact information for three professional references. Official transcripts are required prior to the starting date of employment.

In compliance with New Jersey's Pay Transparency Law, the annual salary range for this position is: $50,000 to $60,000. This position may also be eligible for a comprehensive benefits package, including health and dental insurance, a retirement plan and benefits for work life balance. For a full overview of our benefits offerings, please refer to our Kean University Benefits website.

Attention current Kean University employees (including part-time Student Assistants, Graduate Assistants, Academic Specialists and Adjuncts): Please apply via the internal career site to ensure consideration as an internal candidate. To apply internally, please log into your Workday account and select the Career icon on your homepage to view available positions.

Additional Information

Employment at Kean requires working at any of our New Jersey campus locations or affiliated work sites, which may include, but not be limited to: the main campus in Union; Kean Ocean in Toms River; Kean Skylands in Jefferson Township; Kean Jersey City; Kean at Brookdale in Middletown Township; Manahawkin; Princeton; and Trenton. Location assignments will be based on operational and university needs. Faculty may also be assigned to teach online classes for Kean Global.

Kean University complies with the New Jersey First Act (Senate Bill No. 1730, P.L. 2011, Chapter 70). Any individual newly hired by Kean University will be required to abide by this law and establish a principal residence in New Jersey. New employees will have a full 365 days to establish such residence, from the effective date of hire.

In compliance with the Americans with Disabilities Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position, please refer to Section III.A. of our Reasonable Accommodations Policy & Procedures.

Kean University participates in E-Verify. For further information about the E-Verify program, please click here: E-Verify.

Mission Statement

Kean University, New Jersey's first Urban Research University, creates a world-class, innovative and inclusive society through equity and excellence in teaching, learning, global research, and impactful public engagement.

EEO/AA Statement

Kean University is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer